Copyright protected material may be distributed to students in University classes in the form of a class handout, provided the following procedure is observed:
A. Each time copyrighted material is to be copied and distributed, conduct a fair use assessment to determine if the projected use of the copyrighted material falls within the fair use provisions of the U.S. Copyright law. Please consider the following factors in conducting this assessment:
B. If it is determined that the projected use does not fall within the fair use provisions of the U.S. Copyright law, the material may not be distributed until copyright permission has been received. Requests for permission may be made directly to the copyright holder or to the Copyright Clearance Center.
C. Class handouts which are sent to Fast Copy for duplication will be checked for possible copyright violations. Fast Copy and the University Publications Office conscientiously follow all copyright restrictions when processing copying orders.
Collections or anthologies of materials, commonly called course packs, may be compiled, prepared and distributed by Textbook Services in support of classes taught at the University, provided the following procedures are observed:
A. Permission to copy must be acquired for all copyrighted material included in course packets.
a. Copyright information for material excerpted from books should be on the copyright page in the front of the book.
b. In periodicals, copyright information is usually near the front of the periodical, as part of the publisher's statement.
B. Requests for copyright clearance are sent by Textbook Services to the Copyright Clearance Center. See the sample below. Textbook Services will pay all copyright clearance costs (within reason). Textbook Services will also pay the cost of duplicating the material at the Fast Copy Center
C. If the Copyright Clearance Center is unable to provide permission to copy, or if it appears that it will be too expensive, Textbook Services will contact the copyright holder directly.
The letter will indicate the educational purpose for which the copied material is intended.
Textbook Services will provide complete bibliographic information.
D. Each item used in course packets distributed by Textbook Services will include a notice of copyright and a citation listing the author, title, source and copyright holder of the item.
E. Class packets may be sold to students during the semester textbook sale. The price charged by Textbook Services can be no higher than the actual cost of producing the packet, i.e. course packets cannot be sold for profit. Packets that are lost, or damaged beyond repair, must be purchased. The price charged can be no higher than the actual cost of producing the packet.
F. In cases where the professor requesting the course packet is also the author of some or all the material in the packet, and/or owns the material copyright, Textbook Services will prepare, and the professor must sign, a copyright permission form before the material is duplicated.
G. Requests to copy out of print material in its entirety will be sent to the copyright holder using the form letter described above.
H. Once the copyright permission process has been completed, the course packet will be sent to the Fast Copy Center for duplication, bound in 3 ring vinyl binders, processed, and then issued to students along with their textbooks.